Dept Spec I, Real Estate, Chicago, IL

Job Title:
Department Specialist, Property Management
Location: Chicago, IL
Functional Area:
Department:
Real Estate
Division:
Corporate
Reports To:
Property Manager
Date 08/04/2015
POSITIONPURPOSE:
The Department Specialist, Property Management provides support to the Property Manager for designated division?s real estate assets. This position is located in our Itasca office location.
KEY ACCOUNTABILITIES:
? Review and research requests from landlords, Property Managers and/or outside parties for changes to the governing real estate documents which might affect the Company's rights or obligations with respect to building and common area operations and use restrictions. Provide clear, concise recommendations regarding such issues.
? Analyze common area maintenance (CAM), budgets and prepare recommendations for cost savings by comparing billed expenses to governing real estate agreements.
? Negotiate with billing parties to resolve disputes that arise from billing analysis. Prepare and present invoices to Property Manager for final payment approval.
? Coordinate maintenance projects with landlords and/or property managers.
? Perform monitoring and analysis of past CAM costs to facilitate accurate forecasting of future CAM costs by the Property Manager and division Finance Manager.
? Coordinate with Property Accounting and Legal Department personnel in the management of rental tenant accounts with respect to common area maintenance, timely collections, and lease administration. Make recommendations to escalate collection efforts to Property Manager on a case by case basis.
? Responsible for coordinating special projects assigned to the department such as store recycling programs, parking lot initiatives, ATM's or in-store banks, seasonal sales in the common area, licensees such as espresso bars operating from Company stores, or other value added programs desired by the Company.
? Responsible for mail handling and tracking invoices and budgets.
KNOWLEDGE AND EXPERIENCE:
Education Level: High School graduate or higher and/or paralegal preferred
Experience Level: 2 or more years of related experience required
Skills and Experiences:
/ /
? Possess skills and experience in working with legal real estate documents such as leases, common area maintenance agreements, operating covenants and the ability to negotiate contracts and deal effectively with governmental decrees
? Possess strong communication skills, both written and oral
? Possess ability to analyze, interpret, reconcile, and report financial data; Quantify results of department work
? Ability to work with and through others to achieve desired results
? Strong organizational skills to handle/prioritize heavy workload and accomplish tasks in a timely manner
? Strong PC skills (Word / Excel); Knowledge of Oracle or SLIM preferred
? Accounting skills
PHYSICAL ENVIRONMENT:
? Sits, stands or walks for extended periods of time.
? Bending, stooping and twisting required periodically.
? Prolonged time sitting in cars or airplane.
? Uses calculators, keyboards, telephone, and other office equipment in the course of normal workday.
? Workday is fast paced, some evening and weekend work may be required.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.
Title: Dept Spec I, Real Estate, Chicago, IL
Location: Idaho-Boise
Requisition ID: 60609 e63abf0afa4f4a18988a46cfc440bed7

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