Administrative Secretary

$30,000 - $70,000 anual salary

SUMMARY Performs secretarial duties; data entry and routine administrative functions for the Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party.
Receives, data stamps and distributes incoming mail. Distributes purchase requisitions in numerical order to appropriate office staff.
Stamps all Accounts Payable checks, matches with remittance stubs, prepares for mailing in a timely manner.
Prepares payment of claims report data.
Accurately maintains a variety of logs and files.
Processes telephone bill and distributes vouchers for departments not billed by IT Department.
Monitors departmental materials and supplies and orders as needed.
On daily basis, batches Same Category Budget Transfers into computer system.
Accurately batches Budget Amendments and Transfers into computer system after County Board approval and returns approved paper copies to Departments.
Types checks as directed by staff accountants.
Responsible for maintaining petty cash drawer and distribution of petty cash to other County departments when necessary.
Prepares archive management report for Supervisor review.
Performs other duties as assigned.

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